Candidate privacy notice

Blue Light Card Pty Ltd (Blue Light Card, we, our, us) respects your privacy and is committed to protecting your personal data.

This policy aims to give you information on how we collect and process your personal data when you apply, or make a speculative application, for a role at Blue Light Card (whether this a temporary, permanent or contractor role).

It is important that you read this privacy notice together with any other notice that we may provide you on specific occasions when we are collecting or processing personal data about you, so that you are fully aware of how and why we are using your data. This policy supplements other notices but is not intended to override them.

Blue Light Card Pty Ltd is the controller and responsible for your personal data.

You have the right to make a complaint at any time to the Office of the Australian Information Commissioner (the OAIC) (https://www.oaic.gov.au/). We would, however, appreciate the chance to deal with your concerns before you approach the OAIC so please contact us in the first instance.

We keep our privacy notice under regular review. This privacy notice was last updated in July 2022.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Our sites may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our sites, we encourage you to read the privacy notice of every website you visit.

What personal data will we process?

In connection with your application for work with us, we may process the following types of personal data about you:

• Full name;
• Email address and mobile number;
• The information you have provided to us in your CV and/or covering letter;
• The information you have provided on our application form;
• The information you provide to us during an interview, which will be noted by your interviewer(s).

If you are offered a role with us, we may also process the following types of personal data about you:

• Copies of your identification documents (e.g., passport, driving licence);
• The result of any background checks we carry out on you (e.g., adverse credit checks, criminal records checks, occupational history checks);
• References provided by your named referee(s);
• Where, due to the nature of the role you are offered, you are required to undergo a Ministry of Defence (“MOD”) counter terrorism check, the result of this check i.e., ‘pass’ or ‘fail’ only.

We may also collect, use, and share aggregated and de-identified data such as statistical or demographic data for any purpose. If we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.

We use different methods to collect your personal data, including through:

• Direct interactions with you, the candidate, where you send us your CV, attend an interview, or correspond with us by post, phone, email or otherwise;
• Third party recruitment websites such as LinkedIn and Indeed, where you apply for a role that we have advertised on that website;
• Recruitment agencies;
• Background check providers, such as Experian;
• DBS in respect of criminal convictions;
• MOD in respect of counter terrorism checks;
• Your named referee(s).

How will we use your personal data?

We have set out below a description of all the ways we plan to use your personal data.

• To make a decision about your recruitment or appointment;
• To check you are legally entitled to work in the UK;
• To undertake appropriate background and reference checks;
• To enable the MOD to carry out counter terrorism checks, where required;
• To contact you about a vacancy we consider you are suitable for where you have made a speculative application;
• To deal with legal disputes involving you; and
• To comply with our legal obligations.

How do we share your personal data?

For the purposes set out above, we will share your information with the following third parties:

• Service providers acting as data processors on our behalf, including providers of software, IT hosting or support;
• Our professional advisors, including our legal advisors, accountants, insurers, and auditors;
• Your named referee(s);
• Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We may also need to share your personal information with a regulator or to otherwise to comply with the law.

We may in some circumstances transfer your personal data outside of Australia to countries such as the UK.

How long will we retain your data?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting, or other requirements.

If we decide your application is unsuccessful, your personal data will be kept for 6 months following this decision, after which it will be securely deleted. During that period, we may use your personal data to consider whether you are suitable for one of our current or upcoming vacancies and may contact you about those vacancies.

What are your rights?

Under certain circumstances, you have rights under data protection laws in relation to your personal data. If you wish to exercise any of the rights set out below, please contact us.

When we receive any request to access, edit or delete personal data we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.

You have the right to:

• Request access to your personal data. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it;
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.